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Frequently Asked Questions

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How to apply? Important information

Please be aware that you need time to complete the first application process however: 

  • Your personal details will be kept for your future applications(s) 
  • You will be able to edit and/or update your data before the deadline of the publication therefore you can initially only complete the mandatory fields in your application.
All your data will be lost if:
  • You do not finish the application process. 
  • You switch between the language options - you should start and finish the application process in the same language. 
  • You cannot upload the required mandatory documents – please ensure to have an electronic copy available of your diploma(s), your CV, a cover letter and any other documents. 
  • You cannot provide your Skype address (except for NSPA staff members) – please ensure to create your Skype account beforehand.
When answering the job related questions, please note that expressions such as: "please see attachment", "annex", "enclosed document", "CV", or short answers as "yes", "no" etc., are not accepted. Applications which do not fulfill the above mentioned prerequisites will not be processed.


Who can apply to NSPA positions?

If you are interested to apply to one of our established positions at NSPA, please make sure you fulfill the following criteria:

  • Nationality: NSPA seeks talented professionals from the 30 NATO member countries in a variety of technical, managerial and administrative roles. 
  • Age restrictions: you must be over 21 and under 60 years of age at the time of taking up their appointments. Exceptionally, candidates may be appointed to junior positions in the B and C categories under the age of 21. Appointments of definite duration may be offered to candidates of 60 years of age or more provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65. 
  • For internal vacancies: only NATO civilians, i.e. international civilian personnel from NSPA or any other NATO body are eligible to apply. 
  • Medical status: you must fulfill the physical standards demanded by the exercise of the functions and you are recognized as being free from or definitely cured of any disease which might constitute a risk to others. 
  • Language: you must be fluent in at least one of the two official NATO languages (English and French).


In what language should I apply?

In either of the two official languages of NATO (French and English). As a general principle, the Organization requires fluency in one of these languages and a working knowledge of the other. However, the proficiency needed in the second language depends on the specific post. The vacancy notice stipulates the linguistic skills required. Numerous languages are spoken, and proficiency in other languages of NATO member states is often an asset.


Are there nationality restrictions?

Yes, only nationals of the 30 NATO member states may apply for vacancies. Additionally candidates must have completed national military service, if it is required in their home country, before applying for a post at the Headquarters. Finally, fluency in one of the two official NATO languages (French and English) is essential.


I have dual nationality, and one of my countries is not a NATO member state

Yes, as long as you are a citizen of at least one NATO member state you may apply for employment at NATO.


How often are new jobs posted on your career site?

New vacancies are posted as soon as they appear. We have new openings every week so do check our career site frequently.


Can I apply for more than one vacancy at a time?

Yes, but first ensure that you meet the specific requirements for each post.


What are the main requirements to apply for the different grades?

The requirements are clearly defined in each vacancy, but this info may be helpful to guide you:

  • Grade A 
    • You must have several years of Senior relevant professional experience 
    • You must be fluent in one of the NATO official languages and possess a working language of the other (English and French) – This   requirement may vary depending on the position 
    • For A-2 & A-3 grades: You must be in possession of at least a University Degree (or equivalent education) 
    • For A-4 grades and above: You must be in possession of a Master's Degree 
  • Grade L 
    • You are an interpreter, a translator: All L positions cover linguistic services. 
  • Grade B 
    • You must be fluent in one of the two official languages and have a working language of the other (some positions may require fluency in both, French & English language). 
    • You must possess the right educational qualifications. 
    • For B-4 and above: 
      • You must have experience as a technician on a specific field (IT, electronics, aircrafts, etc.). 
      • You must have at least 4 years or more of relevant experience in the area you are applying for. 
    • For B-2 & B-3 grades: 
      • You must have administrative experience and skills or 
      • You want to work as executive assistant or secretary; or 
      • You are looking for a clerical job position; or 
      • You are a recent graduate with experience and willingness to grow professionally. 
      • You have some experience but want to develop your career in the logistics or procurement field. 
  • Grade C 
    • These positions cover the positions held by ancillary, operative, mechanical, manual or custodial personnel.


What is Deployment?

Deployment is defined as the assignment of a NATO civilian staff member to a location other than the duty station to perform duties in direct support of a North Atlantic Council (NAC) approved operation or in support of NSPO state(s) operations endorsed by the Agency Supervisory Board (ASB) in conformity with the NSPO Charter.  Deployments are either long term or temporary short term. The decision to deploy will be based on several factors, including nature of the deployment, duration, conditions at the location(s) to be visited, and an overall risk assessment.


What is the NSPA Deployment Policy?

Certain NSPA positions have been created and funded by customers to cover missions requiring compulsory deployment. In these cases, the contracts for deployable civilians include a compulsory deployability clause. This deployability clause states that the position in question is earmarked for mandatory deployment in support of NAC-approved operations and missions. This means that the incumbent of the post may be required to deploy for 6 months out of every 18 months throughout the contract period.

Note: Consultants may be hired in support of operations. In this case, the place of duty for the operational phase of their assignment will be specified in the contract.


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