NATO Trust Fund projects

Background

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NATO has developed a number of partnership tools and mechanisms to support cooperation with partner countries through a mix of policies, programmes, action plans and other arrangements. Many tools are focused on the important priorities of building capabilities and interoperability, and supporting defence and security-related reform.

Amongst the tools developed, the Partnership policy enables individual Allies and partners to support security and defence-related projects and build capabilities in partner countries through individual Trust Funds.

Trust Funds are voluntary, nationally-led and funded projects established under the framework of the NATO Partnership for Peace Trust Fund policy and focusing on security and defence-related projects. With about 30 projects launched since 2000, this policy has proven to be a very effective tool combining practical support to a nation with a high degree of public diplomacy.

NSPA has acted as project executing agent in most of the Trust Fund projects, leveraging project management, commercial and expert technical skills available within the Agency as well as strong links to MoDs.

Further details of many of the projects and procedures are available within the pages below.

For further information please contact :

Completed Projects

Afghanistan NRC HMTF - Lead Nation: Germany DE

Provision of training for maintenance technicians, provision of supplementary material to support maintenance operations conducted by maintenance technicians, provision of on-hand spares for routine maintenance under the auspices of the NATO Russia Council.


Media


Afghanistan PSSM - Lead Nations: Belgium Belgium Canada Canada Luxembourg Luxembourg

Improving physical security and stockpile management of Afghan National Army ammunition stocks: includes building new storage and maintenance facilities; specialist training; planning future stock levels.


Media

Ongoing Projects

Albania III - Lead Nation: United States US

Destruction of an obsolete, unserviceable and surplus ammunition stockpile.


Media

Completed Projects

Albania I - Lead Nation: Canada US

Destruction of 1,600,000 landmines.


Media


Albania II - Lead Nation: Canada US

Destruction of 11,500 tons of SALW ammunition.


Media

Ongoing Projects

Armenia - Lead Nation: Germany Germany

Demilitarization, Dismantling and Disposal of military vehicles enabling supporting Armenia to fulfil its Conventional Armed Forces in Europe (CFE) Treaty Obligations. Delivery of risk education of Explosive Remnants of War (ERW) and Mine (MRE) to about 120,000 individuals in 42 affected communities within 4 provinces.

Fact sheet

Ongoing Projects

Georgia IV - Lead Nations: Czech-Republic US, Lithuania US

Clear mines and unexploded munitions (Explosive Remnants of War (ERW))

Fact sheet


Media

Completed Projects

Georgia I - Lead Nation: Luxembourg US

Destruction of 526 high-altitude anti-aircraft missiles and 45 warheads.


Media


Georgia II - Lead Nations: Estonia US, Latvia US, Lithuania US

Destruction of 1,080 S-8 Air-to-Surface unguided missiles, 5,724 Alazan and 1,976 Kristall anti-hail rockets.


Media


Georgia ERW - Lead Nations: Czech-Republic US, Estonia US, Lithuania US

Provision of specialist training and equipment to an EOD Company of 66 personnel from the Georgian Army Engineer Brigade

Enhancement of a medical rehabilitation centre


Media


Ongoing Projects

Jordan IV - Lead Nations: Spain Spain, Switzerland Switzerland

The project is to set the conditions for a self-sustaining Jordanian ammunition demilitarisation capacity. This proposal is the finalisation of a capability to manage Jordan’s ammunition stockpile and to identify and prioritise aged and obsolete stocks for demilitarisation. The capability provides a lead in technical support available to regional demilitarization through bilateral services to Allies, Partners or advice to NGOs working in areas of conflict.

Fact Sheet



Jordan III - Lead Nations: Czech Republic Czech Republic, Norway Norway

Supporting recruitment and career development in the security sector through the construction of a dedicated women’s training centre and review of policies and training.

Fact Sheet

Completed Projects

Jordan I - Lead Nations: Norway Norway, Spain Spain, Switzerland Switzerland

Assistance in identifying and eliminating the Explosive Remnants of War (ERW) on the territory of Jordan, construction of a demilitarization facility, and provision of a propellant surveillance laboratory.

Fact Sheet


Media


Jordan II - Lead Nation: Italy Italy

Assisting in the delivery of Explosive Remnants of War (ERW) Risk Education in three Provinces of Jordan, and providing ammunition demilitarization equipment.


Media


MANPADS and Rockets - Sponsor: United States US

Demilitarisation and destruction of surplus, unserviceable and obsolete Man-portable Air Defence Missile Systems (MANPADS), Light Anti-Armour Weapons (LAW) and Anti-Tank Rockets (ATR)


Ongoing Projects

Mauritania II - Lead Nation: United States United States

The first phase of the second Trust Fund project consists of building a reference ammunition depot, delivering ammunition depot management training, supporting the destruction of an obsolete and unserviceable ammunition stockpile (which includes MANPADS), and supporting local civil – military collaboration.

Fact Sheet

Completed Projects

Mauritania - Lead Nation: Italy Italy

Building two reference ammunition depots, delivering ammunition depot management training, supporting the destruction of an obsolete and unserviceable ammunition stockpile (which includes MANPADS), and supporting military personnel’s return to civilian life.

Fact Sheet


Media

Ongoing Projects

Montenegro - Lead Nation: United Kingdom United Kingdom

Demilitarise up to 416 tonnes of ammunition and assist with the technical survey of the Petrovici tunnel to recommend a clearance strategy.

Fact Sheet

Completed Projects

Serbia and Montenegro I - Lead Nation: Netherlands Netherlands

Destruction of 28,000 SALW.


Serbia and Montenegro II - Lead Nations: Canada Canada, Austria Austria

Destruction of 1,400,000 landmines.


Media

Ongoing Projects

Serbia IV - Lead Nation: United Kingdom United Kingdom

Destruction of surplus conventional ammunition.

Fact Sheet


Media

Completed Projects

Serbia and Montenegro I - Lead Nation: Netherlands Netherlands

Destruction of 28,000 SALW.


Serbia and Montenegro II - Lead Nations: Canada Canada, Austria Austria

Destruction of 1,400,000 landmines.


Media

Ongoing Projects

Tajikistan - Lead Nation: United Kingdom United Kingdom

Improving the physical security and stockpile management of ammunition in Tajikistan and in particular to help secure the ammunition stocks close to Tajikistan’s southern border with Afghanistan.


Media

Ongoing Projects

Ukraine - Disposal of radioactive waste - Lead Nation: Germany Germany

Remediation of a site containing radioactive waste located in Tsybuleve in a manner that protects human health and the environment

Fact sheet


Ukraine - Logistics and Standardization - Lead Nations: Czech Republic Czech Republic, Netherlands Netherlands, Poland Poland

Provide support to Ukraine Armed Forces Reform in Logistics, Standardization and Codification

Fact sheet


Ukraine - Medical Rehabilitation

Trust Fund - Lead Nation: Bulgaria Bulgaria

Fact sheet

Civil Budget - Lead : NATO NATO

Fact sheet

Provide support to patients for medical rehabilitation care and to the Ukrainian medical rehabilitation system to ensure sustainable services.

Media


Ukraine II - Phase 2 - Lead Nation: United States US

Destruction of 366,000 SALW, 76,000 tons of munitions to include 3 millions PfM Anti-Personnel Landmines.

Fact sheet


Media

Completed Projects

Ukraine - Disposal of radioactive waste - Lead Nation: Germany Germany

Remediation of a site containing radioactive waste located in Vakulenchuk in a manner that protects human health and the environment

Fact sheet


Ukraine - Lead Nation: Canada Canada

Destruction of 400,000 landmines.


Media


Ukraine II - Phase 1 - Lead Nation: United States US

Destruction of 400,000 SALW, 15,000 tons of munitions and 1,000 MANPADs.

Fact sheet


Media

Completed Projects

Uzbekistan (Melanj) - Lead Organization: NATO Security Through Science Programme

Neutralization of 1,020 tons of Melanj.


Media

The main scope of Partnership for Peace Trust Fund is to assist partner countries in the following areas:

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Support to International Treaties and Conventions

Assistance in conducting tasks such as those that are obligatory for parties to certain international Treaties or Conventions related to arms control and disarmament such as the Ottawa Convention on antipersonnel landmines.

Management of Ammunitions and weapons stockpiles

Assistance in developing the capacity and/or capability to effectively protect and manage ammunition and weapons stockpiles throughout their life cycle. So called Physical Security and Stockpile Management (PSSM) activities have include projects related to refurbishing or building new storage depots or destroying obsolete or unserviceable stockpiled ammunition and conventional weapons, training Forces in accountability and munitions handling practices, enhancing theft prevention and deterrence measures.

Management of defence transformation and its consequences

In terms of defence transformation, some projects promoted increased interoperability and facilitated partners’ engagement in NATO-led operations and missions. Measures related to the consequences of defence transformation included also projects promoting retraining of military personnel in civil occupations, and managing defence and security related environmental issues.

Defence and security related environmental issues

This include projects promoting the recycling of obsolete or hazardous military materials or the remediation of military sites.

PfP Hierarchy Chart

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NATO Political and Partnerships Committee (PPC) and/or NATO Russian Council (NRC) and/or NATO Ukrainian Commission (NUC)

The decision on whether to permit the establishment of a Trust Fund is the sole prerogative of Allies. The Allies are responsible for the overall Partnership Trust Fund Policy, its development and implementation. In consultation and cooperation with partners, they oversee the conduct of individual Trust Funds projects and ensure that those projects support the objectives and priorities of NATO’s partnership policy. Trust Fund projects are launched following a presentation to and discussion at a NATO ad hoc committee meeting in an appropriate format.

Lead and Host Nation(s)

Each Trust Fund project is led by one or more Ally and/or partner nation on a voluntary basis.

The Lead nation(s) selects the Executing Agent for managing the project in the most efficient way and identify potential contributors. Furthermore, the Lead nation(s) steers the project during the different phases of its development including presentation to the PPC in an appropriate format.

The Host Nation provides maximum support to the project within its means. This may include contributions in kind, such as packing and re-packing of munitions, office space, refurbishment of buildings, local transportation, interpretation and security.

The Host Nation that benefits directly from the proposed project is expected to take an active part throughout its different phases by providing expertise, financial and/or in-kind support, facilitating the administrative process, and ensuring visibility of the project in the Host Nation.

The Lead Nation(s), together with the Host Nation, keeps the NATO ad hoc Committee informed on the progress of the project and to share a final written report provided by the Executing Agent upon completion of the project.

Contributing Nation(s)

Countries wishing to make a contribution (cash or in-kind) to a specific project may contact the project Lead Nation or NSPA. Their pledge is formally accepted by signing the project’s Financial Management Agreement.

International Staff (IS)

IS facilitate the identification and the development of specific project proposals by providing advice and guidance, including identifying possible Lead Nation(s) for specific projects, as well as supporting the Lead Nation(s) in seeking financial contributions.

IS/PASP coordinates with other IS divisions, NATO agencies, and International Organisations as necessary. PASP also coordinates with the International Military Staff and NATO Military Authorities and ensure transparency and avoid duplication with other international organisations.

The NATO Office of Financial Control (OFC) provides financial support to Trust Fund projects by acting as treasurer and managing the project accounts.

NATO's Public Diplomacy supports Trust Fund projects with its existing communication toolbox.

Executing Agent

The Executing Agent is identified by the Lead Nation(s).

An Executing Agent Agreement (EEA) setting out the terms and conditions and defining obligations and responsibilities for carrying out the project is signed by the Lead Nation(s) and the Executing Agent.

The Executing Agent is responsible for managing the technical, contractual and financial aspects of the project and he provides quarterly and final reports including, in principle, a financial report to the Lead Nation(s) with regard to the implementation of the project.

NSPO and NSPA

In addition to serving as Executing Agent NSPA may provide technical advice on specific questions such as:

  • technical and quality audit of proposals and plans;
  • preparation and/or audit of statements of work;
  • procedures for contract award;
  • safety and environmental concerns;
  • provision of quality assurance; and
  • verification, validation and certification

Cooperation between NSPA and all partners is conducted within the legal framework of a signed Agreement and a signed Technical Arrangement for a Trust Fund project. Payment for the services of NSPA is calculated on a cost recovery basis. Such costs are included in the project proposal.

Stakeholders activities overview

Stakeholders’ responsibilities and activities are identified in the following table:

Phase Stakeholder Responsibilities/Activities
Initiation
  • Host Nation
  • Requests assistance to NATO
  • Proposes potential projects of interest
  • Provides outline projects proposals
  • Identifies a Lead Nation
  • Lead Nation
  • Selects with the Host Nation the project scope
  • Selects an Executing Agent
  • PASP
  • Supports identification of a Lead Nation
  • Provides advice and guidance to Host Nation
  • Facilitates the development of outline project proposals
  • Coordinates with stakeholders to ensure transparency
  • Executing Agent
  • Coordinates with International Organisations to avoid duplication of efforts
  • Develops a plan aiming at providing a project proposal to the Lead Nation
Preparation
  • Host Nation
  • Discusses project proposal content with the Lead Nation, PASP and the Executing Agent
  • Facilitates in-country visit, interviews and meetings as appropriate
  • Coordinates Host Nation contribution within Ministries
  • Approves the project proposal drafted by the Executing Agent
  • Lead Nation
  • Provides guidance to the Executing Agent
  • Approves the project proposal drafted by the Executing Agent
  • PASP
  • Provides support to the Executing Agent
  • Facilitates project proposal presentation to the PPC in an appropriate format
  • Executing Agent
  • Conducts in-country visit, interviews and meetings as appropriate with a view to draft a project proposal
  • Drafts a project proposal for approval by the Lead Nation and the Host Nation
Launch
  • Host Nation
  • Coordinates IA for approval and signature
  • Lead Nation
  • Coordinates EAA and FMA for approval and signature
  • Executing Agent
  • Drafts EAA and IA for approval and signature
  • Office of Financial Control
  • Drafts FMA for approval and signature
  • Opens specific bank account
  • Manages financial contributions
Execution
  • Host Nation
  • Contributes as defined in the project proposal
  • Organises a project opening ceremony
  • Lead Nation
  • Keeps the PPC in an appropriate format informed of the progress of the project
  • Ensures contributions are sufficient to enable all project objectives to be achieved
  • Executing Agent
  • Manages the technical, contractual and financial aspects of the project
  • Reports quarterly to the Lead Nation
  • Interacts as appropriate with the OFC
  • Office of Financial Control
  • Manages financial contributions
  • PASP
  • Keeps the PPC in an appropriate format informed of the progress of the project
  • Ensures public awareness of the Trust Fund project
Close-out
  • Executing Agent
  • Closes the project administratively and financially
  • Provides a final project report to include lessons learnt
  • Provides a final financial report
  • Host Nation
  • Organises a project closing ceremony
  • Lead Nation
  • Presents the project achievements to the PPC
  • Office of Financial Control
  • Redistributes the balance of funds to contributors

The Trust Fund mechanism includes five sequential phases: Initiation, Preparation, Launching, Execution and Close-out Phases.

Each phase has a specific aim and is triggered by specific milestones.

Phases’ aims and milestones are identified in the following table:

Phase Aims Start End
Initiation
  • Identifying stakeholders (Host Nation, Lead Nation, Executing Agent)
  • Identifying potential projects eligible for Trust Fund Project
  • Partner Nation request to NATO IS (letter to PASP)
  • Outline project proposal provided by Partner Nation (letter to PASP)
  • Lead Nation proposed (letter from Lead Nation to PASP)
  • Executing Agent proposed (letter from PASP or Lead Nation to Executing Agent)
Milestone
  • Letter of Intent sent by Lead Nation to NSPA

A Letter of Intent (LOI) is a letter sent by the Lead Nation to NSPA. It designates NSPA as the Executing Agent and specifies the requirement to be covered. It tasks NSPA to conduct a Feasibility Study with a view to submit a project proposal for approval by the Lead Nation.

Preparation
  • Developing a project proposal agreed by Host Nation and Lead Nation
  • Presenting a project proposal to a NATO ad hoc Committee in an appropriate format
  • Lead Nation identified (letter from PASP to Lead Nation)
  • Executing Agent identified (letter from Executing Agent to PASP or Lead Nation)
  • Outline project proposal provided by Executing Agent to Lead Nation
  • Final project proposal presented by Lead Nation to nations and partners to a NATO ad hoc Committee in an appropriate format
  • Drafting of FMA begins with the OFC
Milestone
  • Project Proposal presented to NATO ad hoc Committee

The project proposal details the technical and financial aspects of the project and indicates a tentative timeline for implementation. It serves as a planning reference when implementing the project.

Launch
  • Gathering sufficient financial resources enabling the project to be implemented partially in phases or fully
  • Ensuring that the legal framework between stakeholders (Host Nation, Lead Nation, Executing Agent, Office of Financial Control) is in place

NATO Trust Funds are based on voluntary contributions from nations. There is no NATO common funding. Any Ally, partner, international, or other organisation may contribute resources to a specific project in accordance with NATO policies and financial management rules as appropriate. Contributions can be of a financial or in-kind nature as set out in the specific project proposal.

Contributions of any nation or organisation will be set out in the Financial Management Agreement (FMA) prepared by the Lead Nation(s) and the OFC within NATO IS

  • Final project proposal endorsed by Nations (Committee minutes)
  • Funding sufficient (letter to Lead Nation by Financial Controller)
  • EAA signed (exchange of letters between Lead Nation and Executing agent)
  • IA signed (exchange of letters between Partner Nation and Executing Agent)
  • FMA signed (exchange of letters between Lead Nation and OFC)
Milestones
  • Legal Framework in place
  • Financial threshold reached

A number of agreements must be put in place before NSPA can undertake its role as an Executing Agent.

Agreements under NSPA authority

  • An agreement between NSPA and the Partner country where the project is to be carried out. This Agreement is an umbrella agreement enabling NSPA to do business with that Partner. In some cases, it may already exist in connection with other activities.
  • A Technical Arrangement (TA) between NSPA and the Partner country where the project is to be carried out. This TA is a technical, project-oriented annex to the Agreement which specifies each party's obligations with respect to project implementation.
  • An Executing Agent Agreement (EAA) between the Lead Nation and NSPA. This agreement specifies each party's obligations with respect to project implementation.

Agreements under NATO authority

  • A Financial Management Agreement (FMA) between the Lead Nation, the NATO Financial Controller and each of the financial contributors. This agreement formalizes pledges by contributors and helps to ensure that the funding is sufficient to carry out the project.
Execution
  • Implementing the project proposal
  • Fulfilling objectives defined in the project proposal within the budget and the time estimated
  • Implementing a communication plan
  • Executing Agent kick-off meeting (meeting report)
  • Lead Nation informed of project closure (last quarterly report from Executing Agent to Lead Nation)
Milestone
  • Closing Ceremony held

The host country is in charge for the organization of the celebrative ceremony. During the event all the parties are invited to actively participate and contribute with their representatives.

Media and journalists are called to take part in order to raise the knowledge about projects’ achievements.

Close-out
  • Presenting project achievements to a NATO ad hoc Committee in an appropriate format
  • Redistributing balance of funds to contributors
  • Closing ceremonies planned
  • Managerial and financial closeout activities started
  • Project properties disposal plan provided (letter from Executing Agent to Lead Nation)
  • Closing ceremony conducted (Press release)
  • Project properties disposed off
  • Executing Agent final report provided to Lead Nation to include lessons learnt
  • Project achievements presented to a NATO ad hoc Committee in an appropriate format (Committee minutes)
  • Final financial report provided to OFC (letter from Executing Agent to OFC)
  • Balance of funds (if so) to contributors (letter from lead nation(s) to contributors)
Milestone
  • Final Project Report

The Final Project Report is drafted by the project manager in order to detail phases and milestones: from the country background, through the different implementation steps including legal agreements, financial aspects and lessons learnt.

Trust Fund Project Status and Financial Support Required can be found at link under PDF library

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Financial contributions

Project Outcome Budget (EUR) Current (EUR) Funding still required for 2014 (EUR) Funding still required for 2015 (EUR)
Ukraine Stockpile Destruction (multiyear) 25M 6.16M 3M 3M
Georgia IV UXO Clearance & EOD Trg 1.6M 0.688M 525,000 475,000
Moldova Chemicals Destruction 2.2M 1.2M 500,000 500,000
Azerbaijan UXO/Mine clearance 4.82M 3.24M 500,000 1.1M
Serbia Stockpile Destruction 3.7M 1.63M 200,000 1M
Kyrgyzstan PSSM 1.1M - - ?
Jordan III Support to development of Armed Forces service women 3.6M 0.688M 0.674M 1.5M

In-kind contributions

Project Outcome In-kind contributions
Georgia IV UXO Clearance & EOD Trg EOD training (US and SWE Confirmed)
Serbia IV
  • Stockpile Industrial Destruction
  • Chemical Laboratory/Ammunition Surveillance (SWI TBC)
  • Second hand equipment for ammunition demilitarization
  • Support to MoD Chemical Laboratory/ Propellant Surveillance (SWI TBC)
Jordan III Support to Women Training Center of Excellence
  • Assisted training & course places
  • Exchange instructors
  • Training design and gender expertise
  • Kitchen equipment
  • Classroom, IT & audio visual equipment
Kyrgyzstan PSSM TBC
Ukraine Rad Waste Radiological remediation Expertise in rad waste management

Leaderships

Project Preparation Phase Lead(s) Implementation Phase Lead(s)
Armenia Germany Germany, Switzerland Switzerland ?
Jordan IV Spain Spain, Switzerland Switzerland ?
Morocco Spain Spain, Switzerland Switzerland ?
Tunisia Spain Spain, Switzerland Switzerland ?
Kyrgyzstan Turkey Turkey, Switzerland Switzerland ?

NSPA does not stock weapon systems or ammunition in any of its facilities.

Last Update : 15 November 2018

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